See what needs attention
Keep teacher absences, affected periods, open assignments and coverage status visible in one place.
Built for school administrators
Less morning scramble. More coverage clarity.
When teachers are absent, administrators need a fast way to see what requires coverage, identify available staff, communicate assignments, and know what is still unresolved. CoverGrid keeps that operational workflow together.
Coordinate internal coverage
Use timetables and staff availability to support class coverage and planning-period coverage decisions.
Track responses clearly
See pending, accepted and declined coverage responses without reconstructing the day from email threads.
Fall 2026 Pilot Program
Help shape the next stage of CoverGrid.
CoverGrid is accepting a limited number of K–12 schools for its Fall 2026 pilot program across Canada and the United States.
- Guided onboarding using your school’s coverage structure and terminology.
- Direct support from the CoverGrid team throughout the pilot.
- An opportunity to provide practical administrator feedback as CoverGrid develops.
- Support for both district terminology used in the U.S. and school-board terminology used in Canada.
Daily workflow
From teacher absence to confirmed coverage.
CoverGrid is focused on the part that often becomes a spreadsheet-and-email scramble: turning an absence into organized class coverage and a clear record of what happened.
1
Record the absence
Select the teacher, date and periods requiring coverage.
2
Review coverage options
Use staff schedules, availability and workload context to identify coverage options.
3
Assign and communicate
Confirm class coverage and send the relevant information to covering staff.
4
Track and report
Keep response status, uncovered periods, history and reports organized for administrators.
CoverGrid vs. spreadsheets
Move beyond manual coverage tracking.
A spreadsheet can record teacher coverage. CoverGrid is designed to help administrators manage the workflow around it.
Manual updatesCoverage changes are typed, revised and checked by hand.
One coverage workflowAssignments, notes and status stay together.
Scattered follow-upResponses live across inboxes and conversations.
Clear response trackingPending, accepted and declined responses are easier to see.
Manual workload countingFairness patterns require additional tracking.
Coverage historyAdministrators can review who covered and when.
Report cleanupDaily and monthly reporting takes extra formatting.
Admin-ready recordsCoverage activity feeds a more consistent reporting workflow.
Who it helps
Designed around the people managing coverage every day.
School Administrators
See absences, open coverage, response status and workload history before the school day gets away from you.
Office Teams
Keep coverage notes, communications and daily records organized without jumping between spreadsheets and email.
District & Board Teams
Support multi-school visibility and operational reporting using terminology that fits your organization.
Reporting & oversight
Turn daily coverage activity into useful operational records.
Review workload, uncovered coverage, response status, absence patterns and school-level trends without rebuilding the story at the end of the day.
Daily coverage
Assignments, notes, response status and unresolved items.
Workload history
Review how internal coverage is distributed across staff.
Uncovered periods
Identify recurring coverage pressure points.
Multi-school view
Support district or board-level operational oversight.
See CoverGrid
Two simple ways to explore the platform.
Use the self-serve demo when you want to explore on your own, or book a guided walkthrough when you want to discuss your school’s actual coverage process.
Interactive Demo
Explore a sample CoverGrid environment yourself. No student data is required.
Try the Interactive DemoBook a Demo
Schedule a guided 30-minute walkthrough for your school, district or school board.
Book a 30-Minute Demo
Implementation
Start with the school information you already have.
CoverGrid can be configured around existing staff rosters, teacher timetables and local coverage rules. The pilot process is designed to make that setup practical for administrators.
1 · Staff
Import or configure your staff roster.
2 · Timetables
Bring in the teaching schedule used for coverage decisions.
3 · Local rules
Configure coverage terminology and decision rules.
4 · Coverage
Begin using the daily coverage workflow.
FAQ
Teacher coverage software, in plain language.
What is teacher coverage software?
Teacher coverage software helps school administrators organize the process of assigning available staff to cover classes when teachers are absent. CoverGrid brings absences, timetables, internal coverage, responses and reporting into one workflow.
Is CoverGrid for Canadian and U.S. schools?
Yes. CoverGrid is positioned for K–12 schools in both countries and can use district terminology common in the United States as well as school-board terminology common in Canada.
Is CoverGrid substitute management software?
CoverGrid focuses on daily teacher coverage management, including internal class coverage. It can complement absence-management or substitute-management systems by helping administrators coordinate the actual coverage workflow.
Does CoverGrid require student information?
Standard teacher coverage workflows use staff, timetable, absence and coverage information rather than student personal information.
Fall 2026
See whether CoverGrid fits your school’s coverage workflow.
Explore it yourself, book a guided demo, or apply to join the Fall 2026 pilot.